October 15, 2020
Greetings Grades 9-12 Students & Families,
During the first 5 weeks implementing our school reopening plan, I am amazed at how our community has responded and adapted to our “new normal.” Working closely with NYSED, the Governor and the Monroe County Department of Health, your school administrators and staff have established new protocols and procedures. Our efforts facilitate safe daily operations and provide our students with high quality instruction, daily teacher contact, and targeted student feedback. Please keep in mind the many actions that were put into place in preparation for a successful reopening:
- Extended parent drop off loop with security staff to guide traffic safely
- 1200 students configured into 5 cohort groups to ensure safe and appropriate class sizes
- Established a Synchronous Instruction Model for Monday, Tuesday, Thursday and Fridays combining classes of in-person with remote learners
- Established Asynchronous Instruction on Wednesdays whereby all students work from home on new learning and have access to teachers through flexible office hours
- Distribution of CC masks and lanyards with clear communication of expectations including the need to cover both the mouth and nose
- Hand-washing stations in the Cafeterias
- Hand sanitizer dispensers, desktop barriers, gloves, barriers and additional PPE installed in each classroom and office workstation.
- School material pick up at Door 1 school material pick up area including evening hours for our remote learners and families
- Bottle filling stations throughout the SHS & NGA
- Launched PikMyKid app and a Google Form to facilitate the daily student attestations
- Established protocols for unwell students
- Google Classroom established as our classroom management platform
- Transitioned schedule from 4 x 4 double-block to 8 x 40 minutes classes
- Adjusted safety drills to accommodate social distancing
- Extensive training on hybrid lesson design and best practices of Zoom Conferencing
- Established hall traffic patterns, lunch room design and class routines to facilitate social distancing guidelines
- Increased daily cleaning in each classroom, office and bathroom including regular sanitization of door knobs, fixtures and surfaces
- Athletics and extra-curricular clubs begin with new expectations and safety precautions
I am extremely proud of our teachers, parents and students who have risen to the challenges and worked together. It has not been easy. It has not been perfect. However, working together we will prevail and improve by monitoring and adjusting through problem solving and communication. To that end, you will find a list of procedural adjustments and updates on the next page that will begin the week of Monday, October 19th. Respectfully,
Scott Wilson, Executive Principal
It is the parent or guardian’s responsibility to notify the school office on the morning of an absence by emailing our attendance clerk, Ann Marie Pellerino [email protected] or calling 293-4540 ext. 2760 by 8:15 a.m. This protocol remains the same for both in-person and remote students and has not changed due to COVID19. Parents should continue to report attendance using this procedure. The following adjustments will begin on October 19th:
Adjustment #1 Study Halls for grades 9-12
- All remote students regardless of the day rotation will default to “P” for present for their assigned study halls. As remote
students are inherently at-home and study halls are not credit bearing classes, students’ attendance will default to “P” for present.
- Remote students will be marked “A” for absent for study halls when a parent or guardian reports an absence through the attendance office by 8:15 a.m.
- All in-person students will attend their assigned study halls and their attendance will be reported using the traditional process. Students will be marked “A” for absent, “T” for tardy or “P” for present.
Adjustment #2 Wednesday Asynchronous Attendance for grades 9-12
- Since Wednesdays are asynchronous (no period by period schedule) attendance will be reported one time for the day.
- Beginning on the week of October 19th, students will self-report their Wednesday attendance by completing a Self-Check-In Attendance Form.
- Completion of the Self-Check-In Attendance Form must take place between 7:05am and 10:15am each Wednesday to be marked “P” for present.
- After 10:15am and until 1:50pm, students may still check in but will be marked “T” for tardy.
- If a student does not complete the form and a parent does not report an absence, the student will be marked absent illegal.
- The Self-Check-In Attendance Form is sent to each student as an assignment via the Class of ’21, ’22, ’23 & ‘24 Google Classroom pages. Students may join using the following classroom codes.
- 9th Grade – dna7tjx o 10th Grade – rbyjhfx o 11th Grade – reteuk5 o 12 Grade – veogzqa
- Any corrections may be addressed by calling the attendance clerk, Ann Marie Pellerino at 293-4540 x2760 or emailing her at [email protected]
Adjustment #3 Monday, Tuesday, Thursday, Friday Attendance & Zoom Conferencing
- Monday, Tuesday, Thursday, Friday school days are synchronous. Students follow their assigned period-by-period schedule. Student attendance is taken by the teacher.
- Remote learners will continue to Zoom into each class period for attendance, class participation and learning activities. o Students need to maintain a class presence while on Zoom.
- Remote learners must maintain their first and last name on their screen while using Zoom.
- Although it isn’t required to show 100% of their entire face for 100% of the entire class time, students do need to be ready to respond to their teacher, their peers and engage in the lesson.
- In-person students who are legally absent from school may still join a class via Zoom from home. Parents must report the absence to attendance. In these cases, the in-person student will be marked “A” for absent with the added comment “joined remotely”
- The absence will be recorded as “PV” - “Present Virtual” and there will be no demerit added to their attendance record. The student may earn credit for any assignments without late penalty provided a parent or guardian has reported the absence.
- Parents and students may contact/email their classroom teachers as a first step in addressing any attendance or grading discrepancies.